Official submissions for the IP STARS rankings and Managing IP Awards programme are made online through our portal. Each year, we open the portal on September 1 and close it on October 31.
Please use the research documents we have provided below. We will use the information you provide for the IP STARS rankings and/or Managing IP Awards.
Read the information on our methodology page to understand our research process and the practice areas we cover.
The submission process is simple: download the documents, complete them and upload. We do not accept research documents or changes to submissions via email.
On this page you will find the research forms you need to complete, link to our online submission portal and basic submission guidelines.
If you would like to participate in the research and receive research announcements, please register your interest here.
All registrants are informed as soon as the research forms and submission portal becomes available.
Our editors host a webinar each year to provide guidance on how firms can submit for the IP STARS rankings and Managing IP Awards programme.
Click on the image below or here to listen to the webinar for the 2024 edition (registration may be required by BrightTALK).
THE RESEARCH FORMS
For firms: complete the firm questionnaire and the two spreadsheets referees' details.
Click here to download the firm questionnaire
Click here to download the in-house referees spreadsheet (only for referees who work in-house or outside law firms)
Click here to download the private practice referees spreadsheet (only for referees who work in law firms)
Please check your documents thoroughly before submitting via our submission portal.
FIRM SUBMISSION PORTAL (opens on September 1)
We accept completed firm research forms through the Legal Media Group's submission portal here (or click on the image below).
Please note: We will not accept and/or process submissions from someone without a law firm email address; this is because of data protection and quality assurance reasons. If you are representing a law firm, please ask your contact in the firm to register and upload the firm's submissions. In-house teams can also submit via this portal.
The deadline for uploading your research forms is October 31, unless otherwise agreed or announced (see our research timeline page).
GUIDELINES FOR THE FIRM RESEARCH FORMS
The guidelines below must be read together with the information in our research forms and on other parts of our website, particularly our methodology and FAQ. Our research webinar (here) also provides useful information, including answers to frequently asked questions.
It is very important that you read and understand what we consider under each practice area ranking and the attributes we assess.
IMPORTANT: Please make sure that all your research forms are correct and complete before you submit them. We cannot guarantee that subsequent changes or amendments to what you first submitted will be used or implemented.
• Please write ‘(Confidential)’ next to any information that you do not want us to publish. Any information, especially client name or work description, not marked as such may be published. Furthermore, any information in the public domain may be published.
• Providing client names which are not marked confidential enhances your firm's credibility in the eyes of the researcher. However, we understand that this may not be possible for certain reasons.
• The client names in your referees documents will be treated as strictly confidential and will not be published.
THE CLIENT REFEREES SPREADSHEETS
• Firms can give us the contact details of individuals who work in or outside law firms as client referees. We now have two distinct spreadsheets for referees: the in-house referees document (use this to provide referees who work in companies or those who do not work for law firms) and the private practice referees document (use this to provide referees who work in law firms).
• We strongly advise firms to use the appropriate document to provide the required referees otherwise we may not process and use their documents. For example, we may not process your document if you include private practice referees in your in-house referees document.
• You can provide as many referees as possible, but try to be selective and ensure all the referees you provide are happy to participate in our research and provide us with feedback. Depending on the size of your firm and practice, it is advisable to provide at least five client referees for each relevant IP practice area. You can also provide referees that are not featured in the case studies.
• Please obtain consent from your referees before you give us their contact details. Ensure the referees you provide are willing to provide us with feedback.
• If absolutely necessary, we are happy for you to use your own spreadsheet, but we will only accept and process it if it contains the same headings we have in our spreadsheet and the required information is in the right place.
• The headings in the spreadsheet: columns A and B are about your firm; columns C to G are about the referee (referee's first name, referee's last name, position, company/firm name, and email); and column H is the practice area of the work (e.g. patent or trade mark). Please note: It is not compulsory to provide practice areas.
• Please do not include the name of your IP partner or IP practitioner for each client referee in the spreadsheet; we do not require this information.
• Please do not tamper with or change our spreadsheet. You can type in or paste in any cell under the columns.
• Please include your firm’s name and jurisdiction/country when saving your client referees document. Save your document as follows: FirmName_Country_IPSTARSReferees.
• Submit your client referees spreadsheet via our online submission portal (we will not accept your client referees document via email).
• You may lose ratings score if you do not provide client referees.
• We need the referee's company email address, if available.
• Please try to avoid giving us the same client referees that you have already submitted to the other legal directories in the same year.
• Please make sure that all your client referees are correct, approved and complete before you submit them. We cannot guarantee that we will be able to change referees after submission.
• Our aim is to contact referees soon after the submission deadline. Please inform your referees to expect to hear from us between November and March (an email will be sent to them via firstname.lastname@example.org). Unsuitable referees will be disregarded and we may contact referees at any time in the year.
Please note: We do not accept certain professionals such as secretaries/personal assistants, judges and IP Office employees.
THE FIRM QUESTIONNAIRE
• We require one firm questionnaire for each jurisdiction/country in which your firm would like to be considered for the IP STARS ranking and Managing IP Awards. For example, if your firm operates in three jurisdictions/countries and you would like to be considered in all three jurisdictions/countries, then you need to submit three firm questionnaires.
• Please include your firm’s name and jurisdiction/country when saving your firm questionnaire. The suggested labelling is FirmName_Country_IPSTARS[YEAR].
• Submit your firm questionnaire (Word format) through our online submissions portal (we will not accept your firm questionnaire via email unless we asked you to do so).
• Please use the official research documents we have provided and fully complete them. You will impress the researchers by providing all the required information in the text fields for each case study.
• For each case study, please complete all the relevant text fields, if you have the information, because they are incredibly important during our research. The 'Type of work' text field also helps us identify the relevant practice area for our rankings so please do not worry that the case study section names in the firm questionnaire are different from the ranking name on our website. Provide all the information required and we will use them for the relevant rankings.
• You can include the IP case studies that you sent to another legal directory. Please be mindful of the case study’s date and the text fields we require. Read more about this on our FAQs page.
• Please only put forward five individuals for us to consider for the Rising Stars list and keep your comments about each of them to no more than 100 words. You can use the feedback section to nominate or recommend individuals and firms to be ranked or tell us if we should change the rankings of individuals and firms.
• Please keep the total word count for your work summary (i.e. 'Summary of the work' and 'The significance, impact and/or outcome' sections) as short as possible, ideally no more than 300 words.
• Each firm questionnaire must be about your firm’s work, practitioners and activities in the country in which your firm wishes to be ranked.
• Provide up to 15 recent case studies in each section, starting with the most important or significant ones. You can provide more than 15 case studies per practice area, if you wish, especially if your firm deals with both contentious work and non-contentious IP work.
• You will not lose ratings score for providing fewer than 15 case studies in each section, but firms are strongly advised to provide at least 15 case studies for each IP practice area (e.g. patent prosecution work) in which they would like to be ranked.
• US firms: You may submit by state and/or national level. US firms can also copy any of the case study section and use it to provide case studies on their International Trade Commission (ITC) and Patent Trial and Appeal Board (PTAB) work since we have ranking tables for these two areas.
• You are also allowed to include case studies related to a particular practice area, e.g. the trade mark contentious ranking also takes account of anti-counterfeiting work.
• Although not required, you are free to copy any of the case study sections and use it to provide case studies for other IP areas not currently covered in IP STARS.
• All client case studies must be ongoing or concluded work within the past 12 months, ideally work highlights from October last year.
• We want to learn about all your recent case studies, both non-contentious and contentious work. For contentious work, e.g. litigation, it does not matter if your client was on the losing side. We want to know whether your firm is truly active and the quality of representation or advice given to clients.
• Please do not delete any question or section in our firm questionnaire document. If a question or section does not apply to your firm then please leave it blank.
• Official submissions are made online through our submission portal. Please do not send your completed research documents via email.
• Please make sure that all your research forms are correct, approved and complete before you submit them. We cannot guarantee that we will be able to change client names or case studies after submission.
MANAGING IP AWARD CATEGORIES
We have several jurisdictional and regional award categories for firms. We also have special awards to recognise impact cases and individuals.
The awards are based on the information obtained during the research period, and therefore the categories and number of awards are subject to change each year (for example, we may decide to present a special award to recognise corporate social responsibility initiatives).
Below is a brief explanation of our main awards. To learn about some of the IP practice areas we cover in our research, please see the methodology page.
THE IN-HOUSE AWARDS
• In-house legal departments and counsel should only complete and submit the in-house awards form to be considered for the Managing IP awards programme. We do not require referees for the in-house awards.
• They can submit their completed in-house awards form or provide the information through our dedicated in-house awards portal here.
• Our in-house awards are researched and presented by region: Americas Awards, Asia-Pacific Awards and EMEA Awards. The location or jurisdiction of the in-house team or individual will determine which region the team or nominee is eligible for, but you can indicate your preferred regional awards programme in the form.
• In-house departments can submit for more than one regional award.
• Please select one jurisidiction in the region when uploading the form, e.g. you can select the United States when uploading your form for the Americas Awards.
• Please read the guidance notes in the in-house awards form.
THE IN-HOUSE SUBMISSION PORTAL (opens on October 2)
In-house counsel and teams can submit their work through our dedicated in-house awards submission portal here (or click on the image below).
INDIVIDUAL PRACTITIONER SURVEYS
Each year we conduct an online survey of the current IP Stars and the Rising Stars in private practice to obtain information about their practice and developments in the market. The surveys normally start in November, though subject to change as a result of other research projects.
Our online surveys are sent directly to the practitioners because they are required to complete it themselves. Marketing/BD teams are not required or expected to assist their practitioners to complete the survey. We do not have a PDF or Word document for our practitioner surveys.
Any qualified IP practitioner can complete the survey but participation does not guarantee ranking.